We can all agree that planning and executing a successful event is no easy feat, whether you're a venue owner or a hotelier. Putting every detail together in time, regardless of the size of your event, is bound to be a challenge.
There are so many things to think about, whether it's sending out invitations, planning seating arrangements, or arranging for food and drink. The chairs and tables, on the other hand, aren't always immediately thought of. It just so happens that event furniture is one of the most important aspects of any event. After all, the guests in attendance will need a place to sit, eat, and converse.
Furnishings, without a doubt, play an important role in leaving a lasting impression on visitors. Here are some of the reasons why long-term event furniture rental is often preferable to day-to-day rentals or outright purchases.
1. Peak Periods Convenience
Getting a list of confirmed guests is usually one of the most difficult challenges faced by venue owners who are hosting a wedding or a formal corporate conference. While it is critical to ensure that enough seats are available for each expected visitor, it is always a good idea to plan for more.
The choice of renting tables and chairs for a long time makes for greater flexibility in accommodating parties of virtually any size and last-minute adjustments. During peak seasons, when more people are planning weddings or conferences and seminars, this can be a lifesaver.
This is also useful for events that are held on short notice, particularly during peak seasons when furniture stocks in Singapore are often low. By pre-stocking tables and chairs in advance of peak seasons, venue owners will still be able to accommodate last-minute bookings without turning away potential customers.
2. Emptying out storage spaces in the long run
A common blunder made by those planning events is underestimating the amount of storage space required for the stock of purchased chairs and tables once the event is over. Table and chair rentals should be returned to the vendor after use rather than being stored at the end of the peak season.
This way, it won't take up valuable storage space that could otherwise be used for something else. Consider how much space is required to store the chairs after a 500-person conference has ended. When you compare two things side by side, it's simple to make a decision.
What would you choose if you had an unlimited inventory to choose from or one that was limited to only pieces you'd bought and stored? The long-term rental option allows event planners to choose from a large selection of available furnishings.
3. Long-term Cost Efficiency
Even the most basic and inexpensive chairs and tables will add up over time, particularly if you plan to seat a medium to large group. Buying a large quantity of event furniture in order to host multiple events throughout the year may necessitate paying for both storage and shipping, which can be a costly expense.
That's particularly true when you realize that the furniture may not be used at all during off-peak seasons, making the money you're spending ineffective because you're barely making a profit. Long-term rentals, on the other hand, require only a single one-time payment—often at a fraction of the purchase price.
As a result, long-term leasing is more cost-effective than renting on a per-event basis.
4. Zero Maintenance required
If you're thinking about buying event furniture as a long-term investment, don't forget to consider the maintenance costs. The alternative of renting, on the other hand, will almost certainly ensure that all rented tables and chairs arrive at the event venue in good working order.
Because it's handled by the vendors, you won't have to worry about last-minute repairs or maintenance. Furthermore, if you hire a rental company, they are able to provide sufficient personnel for both delivery & setting up of the furniture/equipment, saving you the time and effort that could be better spent on more pressing matters that will inevitably arise during the chaos of the big day.
After the first event, the furniture can be used to turn over for subsequent events until the peak period ends, with only basic maintenance required.
5. Increase Room For Creativity
Event planners have the freedom to choose the colors and styles of furniture that will complement the event theme when renting event furniture. Finding an experienced supplier will provide you with a wide range of high-quality rental furnishings to work with, allowing you to focus on bringing each client's vision to life.
For a garden-themed wedding, for example, wedding chair rentals such as plain garden benches could be used. Meanwhile, the cushion chairs' elegant design makes them suitable for more formal occasions such as product launches or press conferences.
Summary
Clients nowadays are always on the lookout for new ways to take their events to the next level. The most effective way to do so and make an event memorable is to use lighting, furniture, and accessories to create an atmosphere. Unique furniture solutions, such as long-term chair rentals, may just be the key to turning an ordinary event into a memorable one.